DPSA Higher Education and Training Department Circular 1 February 2024

APPLICATIONS

:

uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or

alternatively, applications can be hand-delivered to the Central Office,

Naboomnek, Arboretum, Richards Bay 3900

CLOSING DATE

:

21 February 2024 at 16:00pm.

NOTE

:

Applications must be submitted on form Z83 (available at

www.umfolozicollege.co.za, from schools, colleges and government departments)

and must be completed in full and page 2 duly signed. Clear indication of the post

and reference number that is being applied for must be indicated on your Z83 and

a Covering letter must be attached. A recent, comprehensive Curriculum Vitae.

Certified copies of all original qualifications (Matric Certificate must also be

attached) and academic records, your ID Document and valid driver’s licence

(certification must be within the last 3 months). Non-RSA Citizens/Permanent

Resident Permit Holders must attach a copy of their Permanent Residence Permits

to their application. Should you be in possession of a foreign qualification, it must

be accompanied by an evaluation certificate from the South African Qualifications

Authority (SAQA). A separate application must be submitted for each post that you

are applying for. Late (received after closing date and time), incomplete, emailed

and faxed applications will not be considered. The employer is an equal

opportunity affirmative, action employer. The employment decision shall be

informed by the Employment Equity Plan of the Department. It is the Department’s

intention to promote equity (race, gender and disability) in the Department through

the filling of this post(s) with a candidate whose appointment will promote

representatively in line with the numerical targets as contained in our Employment

Equity Plan. The Employer reserves the right not to make an appointment. Where

applicable, candidates will be subjected to a skills test. Correspondence will be

limited to short-listed candidates. All short-listed candidates will be subjected to a

qualifications and citizen verification; criminal record and financial/asset record

checks. Applicants who have not been invited for an interview within 60 days of

the closing date should consider their application unsuccessful.

OTHER POSTS

POST 04/12

:

CURRICULUM SPECIALISTS (X2 POSTS)

SALARY

:

R356 289 per annum (Level 09) plus benefits as applicable in the Public Sector

CENTRE

:

Central Office:

NC (V) Business Studies Ref No: 2018/002 (Re-advertisement)

NC (V) Fundamentals Ref No: 2024/004

REQUIREMENTS

:

A recognised and appropriate tertiary qualification. A minimum of five years related

experience in an education and training environment of which at least three years

teaching experience in the TVET sector. Qualified Assessor and Moderator. Valid

driver’s license. An understanding of programme development, delivery

management and examinations at an academic institution. In-depth knowledge of

the relevant subject sector. Ability to plan and manage projects. Proven computer

literacy, including MSWord, MS Excel and MS PowerPoint. Proven report writing

and presentation skills. Sound knowledge and insight into Sector regulatory and

legislative framework, policies and procedures, collective agreements governing

the TVET Sector, academic assessment and moderation procedures, Learnership

and skills programme protocols and procedures (ETQA and SETA-related). Expert

knowledge of industry skill standards and occupations instructional strategies,

curriculum standards, and assessment. Advantageous: Registered Assessor and

/ or Moderator with a relevant SETA. Experience as a National Examiner or

Moderator in relevant subject fields.

DUTIES

:

KRA: Curriculum Development: Coordinate the planning, design and development

of programme content and assessments. Identify and develop occupational

programmes. Develop and lead College sector-specific workshops on curriculum

development and instructional methods. Facilitate the effective delivery of the

12

sector-specific curriculum and the programmes by conducting sessions with

lecturers and facilitators to ensure standardised delivery. Organise and train

lecturers and facilitators on curriculum alignment. Conduct follow-up sessions with

lecturers and facilitators to ensure relevance of the content and to make any

requisite adjustments. Conduct assessments to assess the learning delivery and

propose corrective action where necessary. Take the lead in the monitoring and

evaluation of ICASS AND ISAT as well as ECASS assessments. Plan and provide

guidance and assistance for the memo discussions for the marking of external

examinations. Provide reports for the Academic Board on the progress, trends and

achievements of the programmes in the College. Learning Material Development

and Procurement: Conduct an assessment on the existing and future learning

material requirements of College programmes. Research current national and

international developments and trends regarding learning material. Design,

produce and or learning materials for existing, new or improved courses and

programmes. Provide training to lecturers on the new material. Review the efficacy

of the learning material utilised in all programmes. KRA: Industry Linkages:

Establish and maintain programme related industry links to ensure programme

relevance. Ensure teaching staff interaction with industry applications,

technologies and related job skill requirements. Establish and maintain a database

of key related industries/ professional bodies and access regular input from these

representatives. Identify partnerships regarding programmatic support (e.g.

equipment, interns, site visits). KRA: Feasibility Study Research: Conduct

feasibility studies for all new and proposed programme offerings- market

requirements, suitable sites and infrastructure requirements matches and potential

student enrolment. Generate executive reports on feasibility for executive go/ no

go decisions. Participate in College curriculum planning forums and the Academic

Board meetings. Contribute to College strategic planning. KRA: Industry Needs

Assessments: Provide annual reports on industry needs relating to the subject

sector. Participate with Campus staff in industry and community information

gathering activities. Attend forum meetings as Appropriate. Identify short course

opportunities for industries and communities and facilitate execution with Campus

managers and learning coordinators. Identify full education programme

requirements for communities and provide recommendations. KRA: Local

Economic Context Assessment: Assess subject sector-specific economic activity

around all College sites, specifically relating to the skills requirement. Develop and

maintain updated skills database of market demand and the economic activities of

all locations. Provide rational to key national, provincial and college decision-

makers for new subject-sector programme offerings. KRA: Future HRD Skills

Requirement Research: Identify future skills needs of the macro economy. Assess

the National Skills Development Strategy of SA, HRD skills needs reports, other

Department of Labour requirements and SETA sector plans. Review international

vocational training institutions for examples of new economy programme offerings.

Provide recommendations to the Academic Board and the Curriculum

Development Manager for new potential programme offerings.

ENQUIRIES

:

Mr TP Zulu Tel No: (035) 902 9506

POST 04/13

:

STUDENT LIAISON OFFICERS (X3 POSTS)

SALARY

:

R196 407 per annum (Level 06) plus benefits as applicable in the Public Sector

CENTRE

:

Eshowe Campus Ref No: 2024/005

Sundumbili Campus Ref No: 2024/006

Bambanani Campus Ref No: 2024/007 (College Appointment until 31 May 2024)

REQUIREMENTS

:

A Relevant Tertiary Diploma/ Degree specialising in Psychology, Social Sciences

or Social Work. At least one-year experience in college, student support or

counselling environment. Registration with the Health Professions Council of SA /

South African Council for social Services Professions. Valid driver’s licence.

DUTIES

:

KRA: Student counselling and Referrals: Student Counselling and Referrals

Establish relationships with students based on respect and trust; listen without

being bias to issues raised by students. Assist students to make decisions and

choices regarding possible ways forward and making referrals to other sources of

help, as appropriate. Provide appropriate guidance and support within the context

of counselling policy and procedure. KRA: Resource Centre Management: Ensure

access to and availability of resource centre facilities by overseeing usage; set and

implement standards of facility utilisation and general behaviours. Monitor and

maintain equipment or material usage and ensure upkeep. Identify resource 24

needs and provide detailed motivations for acquisition. KRA: Student Career

Guidance and Academic Support: Administer career guidance assessments,

explain results and offer suggestions. Administer subject specific intake

assessments and refer them to the relevant Head of Unit. Provide guidance on

local employers, CV writing and interview skills. Gather information on career

options and make it accessible to students. Provide learning strategy advice and

identify remedial academic needs and communicate such to Head of Units. Update

and maintain records of students’ progress for bursary administration purposes.

Assist the Assistant Director: Student Support Services with the development and

implementation of proactive and developmental life skills programmes. KRA: SRC

Support: Facilitate and provide guidance on SRC elections processes. Provide

training and mentoring on SRC roles, duties, protocols and practices. KRA: Special

Needs Support: Assist in providing special academic assistance, special devices

and physical access for students with special needs. KRA: Student Tracking:

Establish an effective tracking system regarding students that have left the

Campus. Establish relations with surrounding businesses and arrange for the

placement of graduate students where possible. KRA: Extra–Curricular Activity

Support Identify and implement wellness programmes (e.g. HIV/AIDS, campus

safety initiatives, alcohol and drug awareness, suicide awareness and education,

etc.) Identify and facilitate outreach programme opportunities for students.

Facilitate the establishment of sports or cultural clubs and assist with events

organisation and administration.

ENQUIRIES

:

Mrs NNF Khanyile Tel No: (035 902 9532)

POST 04/14

:

FINANCIAL AID CLERKS (X6 POSTS)

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Mandeni Campus Ref No: 2024/008

Esikhawini Campus Ref No: 2024/009

Eshowe Campus Ref No: 2024/010

Sundumbili Campus Ref No: 2024/011

Richtek Campus Ref No: 2024/012

Chief Albert Luthuli Campus Ref No: 2024/013

REQUIREMENTS

:

Grade 12 or NCV level 4 with Mathematics or Accounting or an N6 in Financial

Management together with 18 months relevant experience. One year

administrative experience. Good understanding of DHET TVET College Bursary

Scheme requirements and regulation of the National Students Financial Aid

Scheme (NSFAS). Excellent administrative skills. Excellent attention to detail.

Good competency in the capturing, recoding, and reporting of data and

information. Proven computer literacy, including MSWord, MS Excel and MS

PowerPoint. Good skills related to the preparation and implementation of financial

aid-related plans. Advantageous: Divers Licence.

DUTIES

:

KRA: College Bursary Administration: Ensure implementation of and continued

compliance with College financial aid and DHET rules and guidance policies and

procedures. Coordinate student support financial aid systems for the campus in

collaboration with Financial Aid Officer. Facilitate all financial aid applications in a

timely and accurate manner, including tuition, accommodation, travel and any

other financial aid grants and loans and all payments. Maintain continuously

updated records of all applications and the related documentation and status. KRA:

Student Registration Support: Communicate DHET rules and guidelines and

application status to campus students, relevant staff and SRC and ensure to form

part on induction process. Ensure clear process steps are communicated to all

students via College staff, SRC and other appropriate available platforms. Provide

“help desk’’ access during registration in order to respond to any enquiries. KRA:

DHET TVET College Bursary Scheme Administration: maintain a database of all

students’ of the campus in terms of Department of Higher Education and Training

and NSFAS requirements. Receive and log all applications and ensure all required

information has been included. Submit applications to the relevant staff of any

changes in requirements. Identify and improve application gaps and non-

compliance. Report system and other financial aid issues, follow-up and ensure

issues are resolved. Notify students and relevant staff of any changes in

requirements. KRA Financial Aid Information Management: Provide Financial Aid

Officer with weekly and monthly reports on the progress of student’s bursary

application activities and other related matters. Attend Financial Aid Committee

meeting and other relevant meetings and provide necessary information. Provide

data for the as requested by Senior Management Team, Academic board, College

Council and Quarterly M&E report for DHET. Maintain information on scheme

requirements, contact details and application guidelines. Maintain a database of

key contacts and references for financial aid enquiries and advice.

ENQUIRIES

:

Mrs NNF Khanyile Tel No: (035 902 9532)

POST 04/15

:

REGISTRATION & EXAMINATIONS CLERK REF NO: 2024/014

(College Appointment until 31 May 2024)

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Nkandla Campus

REQUIREMENTS

:

A grade 12 certificate. A least on years’ experience in Coltech. At least one year

experience in General Administration preferably examinations activities. Proven

Computer literacy, including MSWord and MS Excel. Proven statistical analysis

skills. Knowledge of general administration principles, methodologies and

procedures as well as public sector reporting requirements. Good record keeping

and administrative skills. Advantageous: National Diploma in Business

Management.

DUTIES

:

KRA: Enrolment and General: Comply with enrolment policies and procedures.

Undertake pre-enrolment preparation of student information. Administer the

enrolment processes. Undertake post-enrolment procedures to verify student

information. Conduct enrolment audits by comparing Coltech against student

enrolment cards and against registers. KRA: Examination Administration and

Coordination: Comply with examination policies and procedures. Provide

administration support during College examinations. Print certificates and issue

external certificates. Conduct an analysis of results per programme/ subject or

student.

ENQUIRIES

:

Mr S Ngcamu Tel No: (087 8975 028)

POST 04/16

:

FINANCE CLERK REF NO: 2024/015

(College Appointment until 31 May 2024)

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Nkandla Campus

REQUIREMENTS

:

NC (V) Level 4 or senior certificate. No Experience

DUTIES

:

KRA: Supply Chain Management Clerical Support: Compile and maintain records

(e.g. contract / Service level agreements / databases).Order and issue

consumables and accessories to unit individuals Identify redundant, non-

serviceable and obsolete equipment for disposal and inform Assets section. Assist

unit members with execution of tasks as instructed by Campus manager or his/her

delegated official. Contact suppliers to resolve shortages and other problems.

KRA: Demand and Acquisition Clerical Support: Capture suppliers on relevant

Excel spreadsheet or similar system. Request and receive quotations. Provide

secretariat or logistical support during the bid consideration and contracts

conclusion process. Compile draft documents as required. KRA: Logistical Support

services: Receive and verify goods from suppliers. Capture goods and orders in

registers databases. Receive request for goods from end users. Issue goods to

end users. KRA: Financial Support Services: Receive and verify invoices and

requisition for goods and services. Verify invoices and payments to suppliers.

Receipts and record monies balance the cash received. Banking of cash received.

Petty cash officer. Provide financial administrative support in order to ensure

effective & efficient office operations. Provide assistance in drafting of annual and

projects budgets. Control expenditure & maintain budgets & reporting. Control

record & request cheques for cash transactions. Handle invoices and forward to

finance unit. Follow up and maintain debtors. Draft student contracts & maintain

database on monthly bases. KRA: General Administration Support Safe Keeping,

issuing of stock and stationery. Stock taking .Telephone enquiries.

ENQUIRIES

:

Mr S Ngcamu Tel No: (087 8975 028)

POST 04/17

:

FINANCIAL AID CLERK REF NO: 2024/016

(College Appointment until 31 May 2024)

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Nkandla Campus

REQUIREMENTS

:

Grade 12 or NCV level 4 with Mathematics or Accounting or an N6 in Financial

Management together with 18 months relevant experience. One year

administrative experience. Good understanding of DHET TVET College Bursary

Scheme requirements and regulation of the National Students Financial Aid

Scheme (NSFAS). Excellent administrative skills. Excellent attention to detail.

Good competency in the capturing, recoding, and reporting of data and

information. Proven computer literacy, including MSWord, MS Excel and MS

PowerPoint. Good skills related to the preparation and implementation of financial

aid-related plans. Advantageous: Divers Licence.

DUTIES

:

KRA: College Bursary Administration: Ensure implementation of and continued

compliance with College financial aid and DHET rules and guidance policies and

procedures. Coordinate student support financial aid systems for the campus in

collaboration with Financial Aid Officer. Facilitate all financial aid applications in a

timely and accurate manner, including tuition, accommodation, travel and any

other financial aid grants and loans and all payments. Maintain continuously

updated records of all applications and the related documentation and status. KRA:

Student Registration Support: Communicate DHET rules and guidelines and

application status to campus students, relevant staff and SRC and ensure to form

part on induction process. Ensure clear process steps are communicated to all

students via College staff, SRC and other appropriate available platforms. Provide

“help desk’’ access during registration in order to respond to any enquiries. KRA:

DHET TVET College Bursary Scheme Administration: maintain a database of all

students’ of the campus in terms of Department of Higher Education and Training

and NSFAS requirements. Receive and log all applications and ensure all required

information has been included. Submit applications to the relevant staff of any

changes in requirements. Identify and improve application gaps and non-

compliance. Report system and other financial aid issues, follow-up and ensure

issues are resolved. Notify students and relevant staff of any changes in

requirements. KRA Financial Aid Information Management: Provide Financial Aid

Officer with weekly and monthly reports on the progress of student’s bursary

application activities and other related matters. Attend Financial Aid Committee

meeting and other relevant meetings and provide necessary information. Provide

data for the as requested by Senior Management Team, Academic board, College

Council and Quarterly M&E report for DHET. Maintain information on scheme

requirements, contact details and application guidelines. Maintain a database of

key contacts and references for financial aid enquiries and advice.

ENQUIRIES

:

Mr S Ngcamu Tel No: (087 8975 028)

POST 04/18

:

RECEPTIONIST REF NO: 2024/017

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Eshowe Campus

REQUIREMENTS

:

NC (V) Level 4 or senior certificate. No Experience.

DUTIES

:

KRA: Reception Administration: Maintain the reception area. Attend to visitors and

clients. Operate switchboard and screen all incoming calls. Administer the staff

attendance register. Maintain the first aid box and register. Maintain fax register.

Maintain vehicle booking diary/register. Administer applications received for

vacant positions. KRA: Secretarial Support: Answer queries and communicate with

visitors, staff and clients. Prepare documentation as required.

ENQUIRIES

:

Mrs NNF Khanyile Tel No: (035 902 9532)

POST 04/19

:

TVETMIS CLERK REF NO: 2024/018

(College Appointment until 31 May 2024)

SALARY

:

R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector

CENTRE

:

Bambanani Campus

REQUIREMENTS

:

Grade 12 certificate or equivalent and 2 years related and complimentary

experience in either the public or the private sector. Proven computer literacy.

Proven statistical analysis. Knowledge of the Coltech system. Ability to operate

database systems. Good record.

DUTIES

:

KRA: Campus Data Capturing: Capture data related to the relevant campus. KRA:

Campus Data Capturing: Compare source data with information to be capture to

identify anomalies. KRA: Information Reporting: Analyse data and generate

reports for management. KRA: Information Storage: Store information

systematically in hard copy as well as electronically. Retrieve information on

request.

ENQUIRIES

:

Ms NP Hadebe Tel No: (087 8975028)

POST 04/20

:

BOOKSHOP AND PHOTOCOPIER CLERKS

SALARY

:

R96 549 per annum (Level 02) plus benefits as applicable in the Public Sector

CENTRE

:

Nkandla Campus Ref No: 2024/019(College Appointment until 31May 2024)

Eshowe Campus Ref No: 2024/020

REQUIREMENTS

:

NC (V) Level 4 or senior certificate. No Experience.

DUTIES

:

KRA: Operate the photocopier machines: Make copies for staff. Report any

malfunctioning of photocopier machines. Keep records of photocopier machine

activities. Scanning of documents. KRA: Binding and laminating of documents.

KRA: Provide counter services: Receive the request form and documents. Contact

clients when documents are ready. Update the index. Attend to counter queries.

KRA: Perform minor maintenance on the photocopier machine: Arrange for the

servicing of and repair to the machines. Undertake the general maintenance and

cleaning of the machines. KRA: Make requisition for photocopying materials:

Ensure that photocopying materials and equipment are stored securely. Arrange

for the re-ordering of copy papers, staples and toners.

ENQUIRIES

:

Mrs NNF Khanyile Tel No: (035 902 9532)