DPSA Defence Department Circular 15 February 2024
DPSA Defence Department Circular 15 February 2024 – DEPARTMENT OF DEFENCE
DEPARTMENT OF DEFENCE
The advertisement(s) contained herein is/are meant for the attention/perusal
of all interested job seekers, whether they are serving employees/officials of
the DOD/Public Service, unemployed persons or persons employed outside
the Public Service. Persons not employed by the DOD/Public Service are
encouraged to apply for the vacancies advertised in this circular. Applications
must be submitted on the prescribed form Z83 (obtainable from any Public
Service department), which must be originally signed and dated by the
applicant and which must be accompanied by a detailed CV (with full
particulars of the applicants’ training, qualifications, competencies, knowledge
& experience) and clear certified copies of original educational qualification
certificates, ID document and Driver’s license (where applicable). Failure to
comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83
(as well as the documentation mentioned above) in respect of each post being
applied for. If an applicant wishes to withdraw an application it must be done
in writing. Should an application be received where an applicant applies for
more than one post on the same applications form, the application will only be
considered for the first post indicated on the application and not for any of the
other posts. Under no circumstances will photostat copies or faxed copies of
application documents be accepted. The successful candidates will be
subjected to Personnel Suitability Checks (criminal record-, citizenship- &
financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to
the large volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.
SECRETARY REF NO: DCM/01/19
Directorate Human Resource Career Management
R163 563 per annum (Level 05)
Bank of Lisbon: Pretoria
A minimum of Grade 12 with typing as a subject or any other training
course/qualification that will enable the person to perform the work
satisfactorily. Special requirements (skills needed): Computer literate (MS
Word, Excel and Power Point) and good telephone etiquette. Language skills
and the ability to communication well with people at different levels and from
different backgrounds. Sound organisational skills. Good people skills. High
level of reliability. Basic written communication skills. Ability to act with tact and
discretion. Good grooming and presentation.
Provide a secretarial support service to the Manager. Receives telephone calls
and refers the calls to the correct role players if not meant for the relevant
manager. Record appointments and events in the dairy of the manager. Types
documents for the manager and other staff within the unit on a word processor.
Operates office equipment like fax machines and photocopiers. Provide a
clerical support service to the manager. Liaises with travel agencies to make
travel arrangements. Checks the arrangements when the relevant documents
are received. Arrange meetings and events for the manager and the staff in
the unit. Identifies venues, invites role players, organises refreshments and
sets up schedules for meetings and events. Processes the travel and
subsistence claims for the unit. Process all invoices that emanate from the
activities of the work of the manager. Records basic minutes of the meetings
of the manager and the unit where required. Draft routine correspondence and
reports. Does filing of documents for the manager and the unit where required.
Administers matters like the leave registers and telephone accounts. Handle
the procurement of standard items like stationary, refreshments etc. Collects
all relevant documents to enable the manager to prepare for meetings.
Remains up to date with regard to prescripts/policies and procedures
applicable to her/his work terrain to ensure efficient and effective support to
the manager. Studies the relevant Public Service and departmental
prescripts/policies and other documents to ensure to ensure that the
application thereof is understood properly. Remains abreast with the
procedures and processes that apply in the office of the manager.
Ms M.J. Moreki Tel No: (012) 339 5571.
Department of Defence, Directorate Human Resource Career Management,
Private Bag X976, Pretoria, 0001 or hand delivered to: Bank of Lisbon Building,
Corner Paul Kruger & Visagie Street, (Defence Reception), Pretoria, 0001
08 March 2024 (Applications received after the closing date and faxed copies
will not be considered).
SECRETARY REF NO: DI/14/19 (X2 POSTS)
Directorate: Defence Intelligence Division
R163 563 per annum (Level 05)
Grade 12 with typing as a subject or any other training course/qualification that
will enable the person to perform satisfactorily. Secretarial experience will be
an advantage. Special requirements (skills needed): Knowledge of general
office administration and ability to operate an efficient and organised office.
Strong interpersonal skills. Computer literacy (Ms Office Suite). Co-ordination
and good typing, communication skills, (written and verbal). Sound
organisational skills. Ability to act with fact and discretion. Must be able to
obtain Secret Security Clearance within a year.
Keep and update director’s dairy. Arranging appointments for members and
other stakeholders in the Department of Defence. Render personal assistance
and support service to the director eg. Taking of minutes, agendas,
confirmatory notes, memorandums, letters and the transcription thereof. Set
up schedules for meetings and events. Handle classified documents. Assist
with travel arrangements and process subsistence and travel (S&T) advances
and claims for the Director. Arrange parking for visitors. Manage general office
duties. Accept and manage incoming and outgoing files and documents.
Remove outgoing letters and files from directors’ office and distribute. Provide
a reception, communication and coordination service. Provide an office
Ms T.C. Nkopane, Tel No: (012) 315-0508
Department of Defence, Defence Intelligence Division, Private Bag X367,
Pretoria, 0001. (278 Madiba Street, Liberty Building).
Ms T.C. Nkopane, Tel (012) 315-0508
01 March 2024 (Applications received after the closing date and faxed copies
will not be considered).
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