DPSA Defence Department Circular 15 February 2024

NOTE

:

The advertisement(s) contained herein is/are meant for the attention/perusal

of all interested job seekers, whether they are serving employees/officials of

the DOD/Public Service, unemployed persons or persons employed outside

the Public Service. Persons not employed by the DOD/Public Service are

encouraged to apply for the vacancies advertised in this circular. Applications

must be submitted on the prescribed form Z83 (obtainable from any Public

Service department), which must be originally signed and dated by the

applicant and which must be accompanied by a detailed CV (with full

particulars of the applicants’ training, qualifications, competencies, knowledge

& experience) and clear certified copies of original educational qualification

certificates, ID document and Driver’s license (where applicable). Failure to

comply with the above instructions will result in applications being disqualified.

Applicants applying for more than one post must submit a separate form Z83

(as well as the documentation mentioned above) in respect of each post being

applied for. If an applicant wishes to withdraw an application it must be done

in writing. Should an application be received where an applicant applies for

more than one post on the same applications form, the application will only be

considered for the first post indicated on the application and not for any of the

other posts. Under no circumstances will photostat copies or faxed copies of

application documents be accepted. The successful candidates will be

subjected to Personnel Suitability Checks (criminal record-, citizenship- &

financial/asset record checks and qualification and employment verification).

Successful candidates will also be subjected to security clearance processes.

Applicants who do not receive confirmation or feedback within 3 (three) months

after the closing date, please consider your application unsuccessful. Due to

the large volume of responses anticipated, receipt of applications will not be

acknowledged and correspondence will be limited to short-listed candidates

only. For more information on the job description(s) please contact the person

indicated in the post details. Successful candidates will be appointed on

probation for the period of twelve (12) months in terms of the prescribed rules.

OTHER POSTS

POST 06/04

:

SECRETARY REF NO: DCM/01/19

Directorate Human Resource Career Management

SALARY

:

R163 563 per annum (Level 05)

CENTRE

:

Bank of Lisbon: Pretoria

REQUIREMENTS

:

A minimum of Grade 12 with typing as a subject or any other training

course/qualification that will enable the person to perform the work

satisfactorily. Special requirements (skills needed): Computer literate (MS

Word, Excel and Power Point) and good telephone etiquette. Language skills

and the ability to communication well with people at different levels and from

different backgrounds. Sound organisational skills. Good people skills. High

level of reliability. Basic written communication skills. Ability to act with tact and

discretion. Good grooming and presentation.

DUTIES

:

Provide a secretarial support service to the Manager. Receives telephone calls

and refers the calls to the correct role players if not meant for the relevant

manager. Record appointments and events in the dairy of the manager. Types

documents for the manager and other staff within the unit on a word processor.

Operates office equipment like fax machines and photocopiers. Provide a

clerical support service to the manager. Liaises with travel agencies to make

travel arrangements. Checks the arrangements when the relevant documents

are received. Arrange meetings and events for the manager and the staff in

the unit. Identifies venues, invites role players, organises refreshments and

6

sets up schedules for meetings and events. Processes the travel and

subsistence claims for the unit. Process all invoices that emanate from the

activities of the work of the manager. Records basic minutes of the meetings

of the manager and the unit where required. Draft routine correspondence and

reports. Does filing of documents for the manager and the unit where required.

Administers matters like the leave registers and telephone accounts. Handle

the procurement of standard items like stationary, refreshments etc. Collects

all relevant documents to enable the manager to prepare for meetings.

Remains up to date with regard to prescripts/policies and procedures

applicable to her/his work terrain to ensure efficient and effective support to

the manager. Studies the relevant Public Service and departmental

prescripts/policies and other documents to ensure to ensure that the

application thereof is understood properly. Remains abreast with the

procedures and processes that apply in the office of the manager.

ENQUIRIES

:

Ms M.J. Moreki Tel No: (012) 339 5571.

APPLICATIONS

:

Department of Defence, Directorate Human Resource Career Management,

Private Bag X976, Pretoria, 0001 or hand delivered to: Bank of Lisbon Building,

Corner Paul Kruger & Visagie Street, (Defence Reception), Pretoria, 0001

CLOSING DATE

:

08 March 2024 (Applications received after the closing date and faxed copies

will not be considered).

POST 06/05

:

SECRETARY REF NO: DI/14/19 (X2 POSTS)

Directorate: Defence Intelligence Division

SALARY

:

R163 563 per annum (Level 05)

CENTRE

:

Pretoria

REQUIREMENTS

:

Grade 12 with typing as a subject or any other training course/qualification that

will enable the person to perform satisfactorily. Secretarial experience will be

an advantage. Special requirements (skills needed): Knowledge of general

office administration and ability to operate an efficient and organised office.

Strong interpersonal skills. Computer literacy (Ms Office Suite). Co-ordination

and good typing, communication skills, (written and verbal). Sound

organisational skills. Ability to act with fact and discretion. Must be able to

obtain Secret Security Clearance within a year.

DUTIES

:

Keep and update director’s dairy. Arranging appointments for members and

other stakeholders in the Department of Defence. Render personal assistance

and support service to the director eg. Taking of minutes, agendas,

confirmatory notes, memorandums, letters and the transcription thereof. Set

up schedules for meetings and events. Handle classified documents. Assist

with travel arrangements and process subsistence and travel (S&T) advances

and claims for the Director. Arrange parking for visitors. Manage general office

duties. Accept and manage incoming and outgoing files and documents.

Remove outgoing letters and files from directors’ office and distribute. Provide

a reception, communication and coordination service. Provide an office

security service.

ENQUIRIES

:

Ms T.C. Nkopane, Tel No: (012) 315-0508

APPLICATIONS

:

Department of Defence, Defence Intelligence Division, Private Bag X367,

Pretoria, 0001. (278 Madiba Street, Liberty Building).

FOR ATTENTION

:

Ms T.C. Nkopane, Tel (012) 315-0508

CLOSING DATE

:

01 March 2024 (Applications received after the closing date and faxed copies

will not be considered).